BCC ActiveArchive

The Challenge

Many organisations are currently looking for a solution that allows them to continue to use their HCL Domino databases in a modern environment, flexibly and without HCL Domino Server. What sounds simple in theory quickly leads to problems in practice.

Notes Mail databases, mail-in databases and Notes Mail archives can usually be archived with a manageable amount of effort. They do not need to be converted to a new target system, as their contents "only" need to remain available for legal and/or information reasons. On the other hand, business-critical Domino applications that are used productively and whose content must also remain available for legal and/or information reasons can often only be rebuilt with considerable effort. It is therefore not surprising that many organisations that have been looking to replace Notes for years are still using Domino databases.

The Solution

BCC ActiveArchive is a server-based solution that allows you to intuitively archive historical email databases and Notes documents from applications and transform operational data into a variety of target formats, such as Microsoft SharePoint or SQL.

It covers all the key issues that matter to you: We take a full inventory and analyse how many Lotus Notes databases you have. We analyse the size of your databases and file attachments and who else is using them. We then draw up a plan tailored to your needs and explain in detail how archiving and transformation work. We show you how to store the data securely in archives and how to access the archived data. We will explain how to prepare the data for new target systems and how best to use the data in Microsoft SharePoint, SQL databases or low-code applications such as Microsoft Power Apps and Mendix. And, of course, we also explain how you can comply with GDPR requirements and ensure audit-compliant access to Lotus Notes data in the archive or in the new target platform.

The Product

Fast, easy and secure! ActiveArchive converts any Notes application, complete with standardised views, into a format compatible with web browsers. Your users can access the content in read-only mode using any web browser.

The software seamlessly integrates your corporate identity via CSS design files, ensuring a consistent look and feel with existing browser applications.

ActiveArchive also works automatically. It evaluates the design of your applications and Notes documents using built-in analysis, so you need to make very few manual design or programming adjustments.

With ActiveArchive, your archived data can be easily integrated and used in new target systems such as Microsoft SharePoint, SQL databases and low-code applications such as Microsoft Power Apps and Mendix.

The Process

We take a clearly structured approach to archiving and transformation, so you always know where you stand. Using our innovative BCC process model, we migrate your data in just four steps:

1.  Analysis of existing Domino applications
2.  Evaluation and categorisation of applications
3.  Archive historical data
4.  Transform operational data

Learn more about the process model here.

The Added Value

Ease of use and compliance with existing security requirements, encryption and data protection requirements are just some of the added values that make our ActiveArchive product so unique.

Learn more about the added values here.

The Target Systems

ActiveArchive gives you the flexibility to select systems and formats. Lots of customers prefer to archive in HTML, which is an open and generally useful standard that can be moved to other apps later. Encrypted Notes are archived in PDF or PDF/A to maintain the same security level in the target and source systems. Plenty of future-proof platforms are on hand as target destinations. ActiveArchive can convert data to Microsoft SharePoint, SQL databases, and any file systems that can be accessed from the Domino server.