For your company to maintain an ideal level of data protection, it's important that organizational protocol is in place. These measures offer access to employees only as necessary for their job responsibilities. They also keep customer information more securely so that internal threats are negated.
Organizational Policies to Aid in Data Protection
There are a number of policies which can aid in protecting sensitive company information, as well as consumer data. The organizational protocol should be documented and rigidly adhered to so that any discrepancy can be detected. It also aids in employee morale if there are set rules that are rigidly applied across the board.
- Employee Training: Many attacks that can be traced back to employees are human errors rather than malicious intent. For example, falling prey to a phishing scam, which compromises their work computer. It's important that all employees are adequately trained to use the technology they need for their position. Every employee will not be naturally security sensitive, so it's important that training is adequate.
- Password Policy: Instituting a password policy company wide means that every employee's access and use of your database can be tracked at any given time. Not only does this offer some protection in catching any malicious intent by the employee, it's also a good deterrent. Employees are less likely to compromise your data when they know they'll leave a record that can be easily traced and used in a court of law.
- User Access: Many companies find that instituting a definitive protocol on the access each user is allowed is integral to maintaining security. In this way, employees would have access to information they need to perform their job functions. In order to be allowed access to other information, they'd need permission from an administrator.
- Customer Information Encryption: Many companies use systems that encrypt customer financial data so that employees never have access to the information.
- Response Plans: It's important to plan the company response in worst-case scenarios, such as a cyber attack or other breach. There are legal protocols to follow as well as technological actions to mitigate losses. Detailing a plan in advance will aid in recovery.
Are You Organized for Every Scenario?
Is your company prepared to respond in any scenario? Have you taken advantage of limiting user access and worked to secure all of your customer information from even your own employees? If you're interested in seeing how Domino Protect can improve your organizational protocol, contact us today fora demo!
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