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    Based on its 20 years development experience in the IBM Notes/Domino space, BCC has developed a server based migration solution, which allows a highly automated, fast and secure migration of mails, calendar entries and Domino applications to Microsoft Exchange and Microsoft Office 365 environments.

    Using the server based Mail Migration Engine has benefits of speed and efficiency for every platform. Without the need to install client migration farms to cope with encrypted messages, you can move your migration plans forward, faster than with other methods. Taking a structured approach to the migration, our team will help you with industry insights and proven skills to make your migration a success. To find out more about mail migration for your system, click on your mail platform below for more details. Once you have migrated your mail systems there can be some archives or applications left behind. There are products to help with this scenario and these are detailed in the MailProtect Coexistence Gateway and MailProtect Webmail Archive sections.

    BCC´s unique features:

    • Transparent and fully automated process for transferring local databases, mail files or calendar entries without user interaction.
    • Direct execution on the IBM Domino server does not require extensive migration workstations (migration farms).
    • No access to sensitive data by technical user ID or technical personnel during the migration.
    • The entire migration process is comprehensively logged and provided in the form of reports. The logging of the migration process can be provided directly in an Excel sheet.

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    Mail Migration Engine for IBM Domino to Microsoft Exchange and Microsoft Office 365

    Server-based execution of the migration engine enables
    highly automated and high-performance migration and no
    extensive client migration workstations (migration farms)
    are required. No technical user IDs are used to access
    sensitive mail data. Migration is configured through flexible profiles and assigning them to groups or users: Direct migration of production mail files and different handling of the migration
    for mails to be archived in Exchange or Microsoft Office 365. ”High Performance Sync Migration” (sever-based,
    multithreading support and adjustable channel-based
    migration engine according to throttling and system
    restrictions). Allows a flexible and time-controlled
    advanced migration of the mails. This removes mass data
    transfer “bottle necks” and makes it possible to do a
    Migration data check, before cut-over by IT Support / End
    User. Balancing the migration times to avoid peak traffic
    periods.

    Migration from the following Mail Notes elements:
    Mail messages: 
    User mailboxes, shared mailboxes, mailbox
    archives, resource mailboxes. Templates as a draft, drafts,
    waste paper bin, orphaned documents / documents not included
    in any view or folder can be migrated to a default folder (freely
    definable).

    Calendar entries: 
    Meetings, Appointments, Reminders,
    Anniversary, “split” bundled dates in Exchange as single
    dates, Encrypted calendar entries and set the “private” flag.
    Management of Exchange mailbox categories and color coding
    of migrated Notes calendar entries. Seamless migration of
    recurring events / repeating appointments. Collection folder
    for non-displayed calendar notification (normally suppressed in the inbox) and orphaned documents (notes without folder). Bidirectional calendar synchronization during the realization of a coexistence phase for the provision of free/busy information in Notes and Exchange / Exchange-Online.

    Contact: 
    Migration of personal address books. To Do / Tasks,
    Contacts in the mail database. Migration of OutOfOffice
    Settings during the Migration from Notes to Exchange.
    The transfer takes place including profile images, personal
    groups from mail database.

    Resource database: 
    Transfer all appointments of a resource
    database into an existing Exchange resource database.

    Migration of encrypted Notes Mails:
    The migration of mail encrypted with Notes PKI is a major challenge for mail migrations to Microsoft Exchange and Microsoft Office 365, which can be handled in two steps by BCC.

    Analysis:
    The BCC Migration Engine allows the analysis and clear
    evaluation of encrypted mails per user. BCC Migration Engine can make all encrypted emails available to the user in an unencrypted format. BCC Migration Engine can utilize the Domino IDVault to automatically decrypt emails.

    Migration of encrypted data: 
    The migration of the encrypted Notes Mails can be done from the server in different variants. Simple decryption, encryption with S/MIME, conversion to encrypted PDF and Notes encrypted mail and Outlook encrypted mail. If the Migration Engine detects an error during re-encryption using S/MIME it can attempt automated error handling. It will also fallback to plaintext conversion if this fails.

    MailProtect Coexistence Gateway for IBM Domino
    During the coexistence phase, the MailProtect Coexistence
    Gateway supports Domino applications that are sending mail
    to already migrated Notes users, with the following features:
    • Conversion of Notes formats such as rich text sections
      and tables.
    • Conversion / transfer of attachment placeholders
      Conversion of Notes DocLinks
    • Rule based intelligent conversion of the Notes mail
      addresses including Notes domains in SMTP addresses
    • Intelligent mail delivery to Exchange users who no longer
      have a person document in the Domino Directory.

    MailProtect Coexistence Gateway can work without the use
    of forwarding addresses in the Domino Directory and allows
    the operation of IBM Domino Applications with cheaper IBM
    Domino Utility Server licenses.

    Mail Migration Engine for Microsoft Exchange and Microsoft Office 365

    BCC Migration Engine also allows highly automated migration
    within Microsoft mail systems: Exchange to Exchange, Exchange
    to Microsoft Office 365 and Microsoft Office 365 to Microsoft
    Office 365 tenants. Server based execution in conjunction
    with migration profiles allow flexible planning of user groups,
    migration times and mail data to be migrated: Rule-based
    selection of content can be based on many criteria. Time based
    or data type selections are possible along with selecting all data
    types to migrate everything.

    • Fully automate the migration of mailboxes and users into
      a new Active Directory, Microsoft Office 365 or new
      Microsoft Office 365 tenant without User Impact.
    • Start of migrations based on date and time and end of
      migration can be set via success criteria.
    • Query or Post Migration actions can be run automatically.
      These can include, emails, scripts or mail forwarding
      changes.
    • BCC Sync Migration allows a background migration with
      the only the latest mails to be migrated. In addition, the
      Migration Engine can provide a single migration run or a
      phased synchronization. The subsequent migration syncs
      only migrate changes to the new mailbox.
    • Execution of test migrations
    • Integration with BCC Self Service Portal: The optional
      integration with the web-based BCC Self Service Portal
      allows the end user or IT support to start and control
      the migration. No direct access rights to the source and target system mailboxes are required. Users can be notified by email before and after migration.
    • Detailed logging and reporting of migrated/synchronized
      data allow a comprehensive evaluation and control of the
      migrated data. The reports can be written to a MS Excel file for further analysis.
    • Database or text based logging for integration with third
      party apps and interfaces.
    • Public Folder Migration: Automated migration of public
      folders to Exchange 2013, 2016 or Microsoft Office 365
      based on PowerShell technologies.
    MailProtect Webmail Archive

    BCC’s MailProtect Webmail Archive makes a complete conversion of the Notes mailbox into a “browser compatible format”. The contents of the Notes mailbox can then be accessed locally via the browser or Microsoft IIS or any other http server.

    • Server based conversion of Notes mailboxes.
    • Use CSS Stylesheets when converting mails and folders.
    • Timely flexible control as ‘one time’ tasks or a regular
      conversion schedule.
    • Profile based selection of the mail documents to be
      converted: selection by means of delivery time, file types,
      sender, recipient etc. are all possible.
    • Flexible definition of storage locations. Optional export of mails as EML, calendar appointments as .ics and contacts as .vcf files.

    The WebMail Archive allows you to use the Notes mailbox in
    the browser. With using the CSS style sheets the browser
    interface can be provided with corporate logo, colours etc.

    BCC WebMail Archive offers the following functions:

    • Search for mails
    • Forwarding of mails
    • Reply to mails
    • Removing data files
    • Transfer of calendar entries
    Migration Engine offering

    The migration engine can be operated as an on premises variant or as a cloud solution. Both variants have a base and a premium version.

    The Premium offering provides the functionalities:

    • Mail, Calendar & Contact migration
    • Data synchronised for migration period
    • All encrypted mail & calendar data
    • ID Vault or customer specific source
    • Encrypted to S/MIME or PDF
    • Scalable on existing h/w or cloud
    • No human mail data access
    • No migration farm/clients
    • Fast – 24/7 data move
    • No mail file replication required
    • No Cross Certification
    • No ACL modification
    • No loss of secure messages
    • Data synchronised for migration period
    Advantages of Mail Migration Engine

    “Security”

    • Security integrity is maintained
      • No human access to mail data
      • GDPR Compliant
      • No storage of mail data in a mail migration service,
        only in the destination system
    • No Notes client migration farm with technical user IDs
    • Server to Server migration
    • Migration of encrypted mails / calendar entries

    “Speed”

    • Faster cut-over
      • Migration can start with small subset of mails
        (last 2 weeks)
      • Migration can continue after cut-over
    • Higher Performance
      • Automated 24/7 migration and sync mechanism
      • Scalability by adding additional
        Azure Migration Engines

    “Flexibility”

    • Policy based migration settings to comply with specific
      requirements for user groups (VIP, Marketing, Sales etc.)
    • Continuous migration procedure can start weeks before
      with no user intervention needed
    • Elimination of performance bottle necks during the whole
      migration procedure
    • Self Service Migration allows delegation inside customers organisation

    “Post Migration”

    • Migrate 100% of mail
      • Migrate subset to productive Microsoft Office 365 mail
      • Migrate the rest to Exchange Online Archive
      • Complete migration allows for Domino server shutdown
    • Mail Migration Engine for future M&A or Spin-offs
      • Microsoft Office 365 tenants to Microsoft Office 365
      • Exchange to Microsoft Office 365
      • Notes to Microsoft Office 365

    Flyer Mail Migration Download PDF


    Flyer Application Migration Download PDF

     

    Find out more about Mail Migration Engine, get in touch today on +44 20 3290 9224 or fill in the form and we’ll call you back.

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