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Germany +49 6196 64040 - 0 | UK +44 20 32909224

    Based on its 20 years development experience in the IBM Notes/Domino space, BCC has developed a server based migration solution, which allows a highly automated, fast and secure migration of mails, calendar entries and Domino applications to Microsoft Exchange and Microsoft Office 365 environments.

    Using the server based Mail Migration Engine has benefits of speed and efficiency for every platform. Without the need to install client migration farms to cope with encrypted messages, you can move your migration plans forward, faster than with other methods.

    Taking a structured approach to the migration, our team will help you with industry insights and proven skills to make your migration a success.

    To find out more about mail migration for your system, click on your mail platform below for more details.

    Once you have migrated your mail systems there can be some archives or applications left behind. There are products to help with this scenario and these are detailed in the MailProtect Coexistence Gateway and MailProtect Webmail Archive sections.

    • Transparent and fully automated process for transferring local databases, mail files or calendar entries without user interaction.
    • Direct execution on the IBM Domino server does not require extensive migration workstations (migration farms).
    • No access to sensitive data by technical user ID or technical personnel during the migration.
    • The entire migration process is comprehensively logged and provided in the form of reports. The logging of the migration process can be provided directly in an Excel sheet.

    Mail Migration Download PDF

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    BCC Mail Migration Engine for Microsoft Exchange or Microsoft Office 365

    BCC Migration Engine also allows highly automated migration within Microsoft mail systems: Exchange to Exchange, Exchange to Office 365 and Office 365 to Office 365 tenants. Server based execution in conjunction with migration profiles allow flexible planning of user groups, migration times and mail data to be migrated:

    • Rule based selection of the migration data (e.g. only the emails of the last 2 years and all calendar entries) and
    • 1: 1 Transfer of all data (email, contacts, tasks, calendar entries, notes, etc.).
    • Fully automate the migration of mailboxes and users into a new Active Directory, Office 365 or new Office 365 tenant without User Impact.
    • BCC Sync Migration allows a background migration with the only "newest" mails to be migrated.
    • Execution of test migrations.
    • Integration with BCC Self Service Portal: The optional integration with the web based BCC Self Service Portal allows the end user or IT support to start and control the migration. No direct access rights to the source and target system mailboxes are required. Users can be notified by email before and after migration.
    • Reporting functionalities allow a comprehensive evaluation and control of the migrated data. The reports can be written to a Microsoft Excel file for further analysis.
    • Public Folder Migration: Automated migration of public folders to Exchange 2013, 2016 or Office 365 based on PowerShell technologies.
    BCC Mail Migration Engine for IBM Domino to Microsoft Exchange and Microsoft Office 365

    Server based execution of the migration engine enables highly automated and high-performance migration no extensive client migration workstations (migration farms) are required. No technical user IDs are required for access to sensitive mail data.
    Migration is flexibly configured through profiles and assigning them to groups or users: Direct migration of production mail files and different handling of the migration for mails to be archived in Office.
    "Sync Migration" allows a flexible and time controlled advanced migration of the mails to remove mass data transfer "bottle necks" and makes it possible to do a Migration data check before cutover by IT Support / End User and balancing of migration times to avoid peak traffic times.
    Migration is configured flexibly by profile and assignment to groups and users: direct migration of productive mails and various handling of the mails to be archived.


    Migration from the following Mail Notes elements:
    Mail messages:
    Templates as a draft, drafts, waste paper bin, orphaned documents / documents not included in any view or folder can be migrated to a default folder (freely definable).


    Calendar entries:
    Meetings, Appointments, Reminder, Anniversary, “split” bundled dates in Exchange as single dates, Encrypted calendar entries and set the "private" flag in Exchange, categories are accepted (including color marking).


    Other:
    To Do / Tasks, Contacts in the mail database. The transfer takes place including profile images, personal groups from mail database, resolving Notes names in Internet addresses if the Internet addresses are available via Domino Directory or DA.


    Resource database:
    Transfer all appointments of a resource database in existing Exchange resource databases. (No new generate.) 

    Migration of encrypted Notes Mails:
    The migration of mail encrypted with Notes PKI is a major challenge for mail migrations to Microsoft Exchange and Microsoft Office 365, which can be handled in two steps by BCC.

    Analysis:
    The BCC Migration Engine therefore allows the analysis and clear evaluation of the encrypted mails per user. The BCC Migration Engine can make all encrypted mails available to the user in a folder and in a clear format.


    Migration of encrypted data:
    The migration of the encrypted Notes Mails can then be done server based in different variants. Simple decryption, encryption with S / MIME, conversion to encrypted PDFs and Notes encrypted mail and Outlook encrypted mail.

    MailProtect Coexistence Gateway
    During the coexistence phase, the MailProtect Coexistence Gateway supports the internal Notes mail transmission of applications or not yet migrated Notes users via IBM Domino to Exchange users with the following features:
    • Conversion of Notes formats such as rich text sections and tables.
    • Conversion, transfer of attachment place holders.
    • Conversion of Notes Doc Links.
    • Rule based intelligent conversion of the Notes mail addresses including Notes domains in SMTP addresses.
    • Intelligent mail delivery to Exchange users who no longer have a personal document in the Domino Directory.

    MailProtect Coexistence Gateway can go without the use of forwarding addresses in the Domino Directory and allows the operation of IBM Domino Applications with cheaper IBM Domino Utility Server licenses.

    MailProtect Webmail Archive

    BCC’s MailProtect Webmail Archive makes a complete conversion of the Notes mailbox into a "browser compatible format". The contents of the Notes mailbox can then be accessed locally via the browser or via Microsoft IIS or any server.

    • Server based conversion of Notes mailboxes.
    • Use CSS Stylesheets when converting mails and folders.
    • Timely flexible control as On Time tasks or regular conversion runs.
    • Profile based selection of the mail documents to be converted: selection by means of delivery time, file types, sender, recipient etc. possible.
    • Flexible definition of storage locations.
    • Optional export of mails as EML, calendar appointments as .ics and contacts as .vcf files.

    The WebMail Archive allows you to use the Notes mailbox in the browser. With using the CSS style sheets the browser interface can be provided with corporate logo, colours etc.

    The BCC WebMail Archive offers the following functions:

    • Search for mails
    • Forwarding of mails
    • Reply to mails
    • Removing data files
    • Transfer of calendar entries
    Application Migration Download PDF

    Find out more about Mail Migration Engine, get in touch today on +44 20 3290 9224 or fill in the form and we’ll call you back.

    Request at demo or more information